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Increased Virtual Visit Capacity by 20% with New Operational Models

Business Process Redesign and Operational Excellence | Healthcare
November 3, 2025 by
Amelia Waters


Situation

The Direct-To-Consumer (DTC) Primary Care Healthcare organization was struggling to scale its operations across multiple states while minimizing its cost and maintaining its excellent patient and employee NPS.


Action

We provided end-to-end business process redesigns by:

  • Identifying root causes

  • Working through possible solutions with front line teams

  • Aligning the cross-divisional leadership teams

  • Rapidly implementing solutions that delivered significant ability to scale regionally

We designed and built technology-aligned process solutions with the goal of maintaining the company’s 90%+ patient NPS.


Results

By aligning front-line employee insights on operational challenges with executive focus, we delivered outstanding results:

  • Increased virtual visit capacity by 20% by developing new operational models for clinician staffing and launching a technology-enabled solution within 4 weeks with the Product, Engineering, and Clinical teams

  • Scaled and simplified Care Coordination policies and processes to serve 25% more patients without increasing headcount while maintaining a 10-minute response time

  • Reduced clinician licensing costs by 25% in the first year and 64% in subsequent years by implementing innovative operational approaches. 

  • Identified 22% savings on prescription costs

  • Saved 50% on new telecommunications policy


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